Opened at 2025-03-29T14:35:27+01:00

Last modified at 2025-03-29T14:47:32+01:00

#54 assigned epic

Project Management System – Initial Setup (Q2 - 2025)

Reported by: donat Owned by: donat
Priority: high Milestone: Q2
Component: backend Severity: medium
Keywords: Cc:

Description

As:
a project manager,

I want to:
design and implement a structured project management process,

So that:
the team can work efficiently, track their progress, and continuously improve.

Acceptance criteria

  • A weekly meeting structure is defined and scheduled
  • Team goals and OKRs (or equivalents) are drafted
  • A method for assigning and tracking Story Points is defined and documented
  • A system for team members to self-report progress is in place.
  • Regular progress checks are scheduled (e.g., bi-weekly reviews)
  • Retrospectives are integrated into the project rhythm
  • KPIs are defined and reviewed regularly
  • Trac is used to assign, estimate, and track all tasks
  • Documentation is available in the internal Wiki

Change History (3)

comment:1 by donat, at 2025-03-29T14:36:34+01:00

Milestone: → Q2

comment:2 by donat, at 2025-03-29T14:37:22+01:00

Potential Features / Stories:

Feature 1: Meeting Structure & Rhythm
Story: Define and document weekly check-in format
Story: Schedule recurring team meetings
Story: Set up calendar invites and reminders

Feature 2: KPI and Story Point System
Story: Research and define relevant KPIs
Story: Choose and explain Story Point scale
Story: Create guide for assigning Story Points
Story: Implement basic KPI tracking in Trac

Feature 3: Progress Tracking
Story: Design workflow for updating task status
Story: Define rules for closing, blocking, escalating tasks
Story: Draft responsibility matrix (who owns what)

Feature 4: Goal Setting & Retrospectives
Story: Set quarterly goals with the team
Story: Plan and run first retrospective
Story: Capture insights and update process after retrospective

comment:3 by donat, at 2025-03-29T14:47:32+01:00

Summary: Project Management System – Initial Setup (Q2) → Project Management System – Initial Setup (Q2 - 2025)
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